Privacy Policy

Effective date: 2026-08-02 Organization: PCA Edmonton Data controller: PCA Edmonton

This Privacy Policy explains how PCA Edmonton ("we", "us") collects, uses, and shares personal information when you use our membership mobile application and related online services (the "Service").

1. Information we collect

Depending on how you use the Service, we may collect:

• Account and profile data — name, email, phone number, password (stored hashed), photo, date of birth, address, and membership details.
• Membership and payments — membership type, status, card/QR identifiers, payment method metadata, amounts, and transaction status. Card numbers are handled by our payment processor and are not stored in full on our servers.
• Bookings, events, and community features — hall booking details, ticket purchases, donation records, directory listings, and similar content you submit when those features are enabled.
• Device and usage data — app version, device type, approximate logs needed for security and support, and IP address when you access our servers.
• Communications — messages you send us, and notices we send you (email/SMS) when configured.

2. How we use information

We use personal information to:

• Provide and manage membership, digital cards, and verification
• Process payments and send receipts or reminders
• Operate bookings, events, donations, and other enabled features
• Communicate with you about your account and organization activities
• Maintain security, prevent fraud, and comply with legal obligations
• Improve the Service

3. Sharing of information

We may share information with:

• Service providers that help us operate the Service (hosting, email/SMS delivery, payment processing, analytics) under contractual confidentiality obligations
• Organization staff with roles that need access to administer membership and programs
• Other members, only as you choose (for example directory, matrimonial, or rental listings when those features are enabled and you publish information)
• Authorities when required by law or to protect rights and safety

We do not sell your personal information.

4. Data retention

We retain membership and transaction records for as long as needed to operate the organization, meet legal/accounting requirements, and resolve disputes. You may request account deletion through the app; some records may be retained where we must keep them by law.

5. Security

We use industry-standard measures such as encryption in transit, hashed passwords, and access controls. No method of transmission or storage is completely secure.

6. Children

The Service is intended for membership communities and is not directed at children under 13 (or the minimum age in your jurisdiction). Contact us if you believe we have collected information from a child inappropriately.

7. Your choices

Depending on your region, you may have rights to access, correct, delete, or export your personal information, or to object to certain processing. Contact us at admin@pcaedmonton.ca to exercise these rights. You can update profile details in the app when signed in.

8. International transfers

Our infrastructure and providers may process data in Canada or other countries. Where required, we use appropriate safeguards for cross-border transfers.

9. Changes to this policy

We may update this Privacy Policy by posting a new version in the app or on this page. The "Effective date" will be updated accordingly.

10. Contact

PCA Edmonton 9226 39 Ave NW, Edmonton, AB T6E 5T9, Canada Email: admin@pcaedmonton.ca Phone: the organization phone number listed in the app

For privacy requests or questions, email admin@pcaedmonton.ca.